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Ocean County COVID-19 Response
Non-Profit Program


Message from Ocean County Commissioner Gary Quinn,

When the coronavirus pandemic began to spread across Ocean County, the lives of so many of our residents were affected. So many of our citizens lost jobs as businesses were forced to close, others felt the health impacts from getting the virus, our homes were turned into classrooms as schools closed, child care was not as readily available, food insecurity and housing instability increased dramatically.

In order to meet the growing needs of our residents, many non-profit organizations increased their assistance to our communities, helping with food distribution, providing personal protection equipment, administering COVID 19 tests, assisting with COVID 19 vaccination distribution and community outreach.

The Ocean County Board of Commissioners, to support the response efforts of non-profit organizations working locally in Ocean County to meeting the additional needs of the community created by the coronavirus pandemic, has allocated $25 million in CARES funding to the COVID 19 Response Non-Profit Program.

The intent of this grant program is to provide financial support to non-profit organizations that incurred new costs that would not have otherwise been incurred absent the COVID 19 public health emergency.

Non-profits can make application to the program requesting funding to cover costs related to the pandemic.

We deeply appreciate all of the effort that has been made by these organizations, many with the assistance of volunteers, who have worked tirelessly to help the residents of Ocean County during this very challenging time.

Sincerely,

Gary Quinn,
Director of the Ocean County Board of Commissioners

Ocean County COVID-19 Response Non-Profit Program
Supported by the Ocean County Board of Commissioners


Ocean County has partnered with Witt O’Brien’s to plan and deliver Ocean County COVID-19 Response Non-Profit Program. Witt O’Brien’s is a crisis and emergency management firm specializing in supporting communities to become more resilient in the midst of unpredictable times.


Program assistance is available by calling 1-833-753-9671.
Call center hours are from 8 a.m. to 5 p.m., daily


The COVID-19 Response Non-Profit Program provides financial support on a reimbursement basis to non-profit organizations addressing the immediate needs of Ocean County due to the COVID-19 public health emergency, consistent with the Ocean County COVID-19 Response Non-Profit Program Guidance. In order to support the response efforts of non-profit organizations working locally in Ocean County to meet the needs of the community resulting from COVID-19, Ocean County has allocated $25,000,000 in Covid Relief Funds (CRF) to the COVID-19 Response Non-Profit Program.

The intent of the program is to provide financial support to non-profit organizations that incurred new costs that would have otherwise been incurred absent the COVID-19 public health emergency and to address the needs directly resulting from COVID-19. This program is not intended to be used to address revenue loss of budget shortfalls. Rather, this fund is intended to provide financial support to non-profit organizations that expanded existing programs or stood up new programs directly in response to the needs resulting from COVID-19.

Non-profit organizations may request funds by submitting an application during the open application period by following instructions provided in the Application for Funding. Applications will be reviewed for consistency with the Ocean County COVID-19 Response Non-Profit Program Guidance and to ensure all costs are compliant with the Covid Relief Funds (CRF) requirements as established in the CARES Act and published by the U.S. Treasury.

Grants will be awarded based on eligible, incurred expenses.

Please be advised: any non-federal entity that expends more than $750,000 in federal awards during a fiscal year, including CARES Act awards, is required to obtain a Single Audit in accordance with the Uniform Guidance Single Audit – Title U.S. Code of Federal Regulation (CFR) Part 200.

Applicants may submit questions regarding this program to OCnonprofit@co.ocean.nj.us.
Funds will be available in two tranches:
  1. Tranche 1A has an open application period from May 13, 2021 through June 24, 2021. All applications must be received during the application period to be considered for funding. Funding will be limited to expenses incurred during the eligible period of March 1, 2020 through February 28, 2021.
  2. Tranche 1B has an open application period from June 24, 2021 through July 15, 2021. Tranche 1B is limited to only costs to comply with public health orders, stay at home orders, and social distancing requirements.
  3. Tranche 2 will be available for funds incurred as of March 1, 2021 or later, contingent on there being remaining funds at the conclusion of the 1A and 1B tranches.

Eligible Applicants:
An eligible applicant must be a non-profit organization that serves the Ocean County population whose work is directly addressing a need due to COVID-19. Applicants must have non-profit status and be in good standing. Applications will be considered from organizations that are in the process of applying for nonprofit status with the IRS with a suitable fiscal sponsor. Documentation must be provided that shows a pending application with the IRS and the fiscal sponsor relationship.

Grants will be awarded based on eligible, incurred expenses.

Please be advised: any non-federal entity that expends more than $750,000 in federal awards during a fiscal year, including CARES Act awards, is required to obtain a Single Audit in accordance with the Uniform Guidance Single Audit – Title U.S. Code of Federal Regulation (CFR) Part 200.

Ineligible Applicants:
As such, ineligible applicants include non-profit schools and hospitals, regardless of their tax status. Entities that support the tourism industry are not eligible under this program. The scope of these funds is not intended to address the significant and complex COVID-19 responses of these entities for which there are other dedicated sources of federal funds available to address those needs.

Duplication of Benefits:
There may be no duplication of benefits, which occurs when an entity receives financial assistance from multiple sources for the same purpose, and the total assistance received for that purpose is more than the total need for assistance. Therefore, any costs for which an entity has already received assistance (including but not limited to federal loans, insurance proceeds or other disaster assistance funds) are ineligible. In the event of a duplication of benefits, funds will be required to be repaid to the federal government.
Funds may only be used to cover costs:
  1. That address the needs of Ocean County residents and/or works directly resulting from the COVID-19 public health emergency or the resulting economic impacts of COVID-19;
  2. For goods or services that directly serve those living and/or working in Ocean County, NJ;
  3. That have already been incurred;
  4. That have been incurred during the periods that begins on March 1, 2020 and ends on February 28, 2021; and
  5. That can be demonstrated to be cost reasonable.

*As of June 24, compliance expenses will be considered, to see what is applicable, go to Program Eligibility Requirements - Public Health Orders Compliance Expenses.
Service CategoryExamples of Eligible ExpensesExamples of Ineligible Expenses
Costs related to administering COVID-19 tests All reasonable costs necessary to establish and operate a COVID-19 testing facility including costs for staff time to operate the site and conduct the testing including medical equipment, refrigeration, reagents, transportation of tests, costs related to medical waste disposal, and related costs. All operating costs in the budget as of March 27, 2020. Purchase of vehicles
Costs for transportation related to COVID-19 response program implementation Millage reimbursement or costs for vehicle rentals during the period between March 1, 2020 and February 28, 2021.Purchase of new vehicles
Food related expenses Food pantry costs for food purchases in excess of normal purchases to address increased COVID-19 driven demand, Costs for providing meals to essential workers, Costs for additional distribution of food assistance (see transportation service category)Food expenses that were budgeted as of March 27, 2020 and costs to operate the program at prior year levels.
Financial impacts N/ARevenue Replacement
Technology Technology purchased specifically to comply with public health and safety requirements and facilitating remote work to comply with COVID-19 social distancing requirements including, but not limited to, laptops and software licenses for new telework capacity.

Costs to purchase necessary technology (e.g. computer) for a new position necessitated by the creation of a new program area or necessary for a position that has been reassigned due to a significant increase to an existing program responding directly to COVID-19 for which existing technology is insufficient to meet the requirements for the provision of COVID-19 related services.
Technology purchased to replace existing technology that has reached its end of life; technology budgeted by the organization as of March 27, 2020.
Case managementPayroll costs for staff to provide case management to individuals navigating COVID-19 assistance resources Payroll costs for staff to provide case management to individuals as part of the normal services provided by the organization
Personal Protective Equipment (PPE) PPE for use by the applicant non-profit's employees and volunteers PPE for distribution to other entities
OperationsCosts to comply with public health orders, stay at home orders, and social distancing requirements.

Staff time managing eligible COVID-19 program work, - Costs to rent cold storage trailers to increase capacity to address increased demand on food pantries, - Costs for workstations for new staff hired due to COVID-19
Costs budgeted as of March 27, 2020 including rent for space for the general operations of the non-profit, utilities, furniture, and capital improvements.
Payroll costs Payroll costs for individuals who were not on payroll as of March 1, 2020 and who were hired to work primarily on COVID-19 response, - Payroll costs for individuals who were reassigned to COVID-19 response job duties and responsibilities (must be documented), - Payroll costs for new temporary staff brought on to assist with the COIVD-19 response Payroll costs related to vaccine distribution (due to the availability of other funding sources)

Ineligible Expenses:
The Ocean County COVID-19 Response Non-Profit Program is designed to provide financial assistance to certain non-profit organizations working in the community that are providing services, resources, and support to the community to directly address the needs resulting from the COVID-19 public health emergency. The program is intended to fund support services in the community, not to address losses in revenue for non-profit organizations resulting from the pandemic.

In addition to the ineligible expenses listed above, ineligible expenses broadly include:
  • General operating expenses for the non-profit,
  • Capital or infrastructure improvements that would have been incurred by the organization were it not for the COVID-19 public health emergency (e.g. building maintenance costs),
  • Costs for which the non-profit has already received assistance (e.g. federal loan or other disaster assistance)

If a non-profit is working in multiple communities, only those expenses attributable to meeting the needs of those living and working in Ocean County are eligible. The portions of expenses being used to meet the needs of communities outside of Ocean County are ineligible. For costs that address needs across multiple communities, eligible costs are limited to the costs for the portion of the work addressing the needs in Ocean County (eligible costs may be calculated as a percent of the overall program costs if adequate documentation is provided to support the calculation of the portion of the program meeting Ocean County needs).
Service CategoryExamples of Eligible ExpensesExamples of Ineligible Expenses
Costs to Comply with public health orders and social distancing Costs to comply with public health orders, stay at home orders, and social distancing requirements.

Technology purchased specifically to comply with public health and safety requirements and facilitating remote work to comply with COVID-19 social distancing requirements including, but not limited to, laptops and software licenses for new telework capacity.
Costs budgeted as of March 27, 2020 including rent for space for the general operations of the non-profit, utilities, furniture, and capital improvements.


Technology purchased to replace existing technology that has reached its end of life; technology budgeted by the organization as of March 27, 2020.

Application is closed as of July 15

Non-Profit Grant Eligibility Now Includes Coverage of Funds Expended for Compliance of Public Health Orders

The Ocean County Board of Commissioners has opened a second grant application for non-profits to specifically cover the costs of complying with public health orders, stay at home orders and social distancing requirements during the coronavirus pandemic.

This second grant (Tranche 1B) application period will run from June 24 through July 15.

All non-profits applying for funding under the original grant application (Tranche 1A) covering new costs that would not have otherwise been incurred absent the COVID-19 public health emergency as outlined under Program Eligibility Requirements – Expenses have until June 24 to submit their application.

Applicants do not need to reapply if their Tranche 1A application included costs for coming into compliance with public health orders and social distancing requirements. Applications that were previously submitted will be reviewed based on the eligibility criteria inclusive of this compliance allowance.

The application posted on this page is used for both 1A and 1B applicants.

Eligibility under Tranche 1B is limited to only costs to comply with public health orders, stay at home orders and social distancing requirements.

Completed applications must be received prior to 11:59 p.m. on the last date of the application period. Applications and all supporting documents must be emailed to OCnonprofit@co.ocean.nj.us.
Questions regarding the program may also be submitted to the email address.

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